As a tax preparer and a business owner you have to keep track of a lot of data and documents. Identification, W2s, Schedule As, 1099s, receipts, and more are just a few examples of all the documents you could receive from just one client! What about 20? 50? Or Even 100 clients! If you don’t have an efficient system to deal with all these documents then you could be drowning in paper or worse, spend the day searching through a maze of filing cabinets. We haven’t even scratched the surface of the stress and time wasting poor document management is causing your tax business but what about the monetary cost of all these documents?
Let’s talk about paper. One ream of basic copy/ printer paper costs $12.99 and gives you 500 sheets of paper. That’s a pretty good amount of paper right? Well if your client emails you their forms and you have to print those for your files, then print their return information out for them, you could realistically be printing 50 pages per client. Then there are the other costs associated with paper files. Ink and toner can easily cost $50 or more and you will probably need to purchase it more than once over the course of a tax season. Where will you put all these documents and files once you are done with a return? In your filing cabinets of course! A decent filing cabinet will cost your tax office around $250. We haven’t even touched on folders, staples, the printer itself or the time spent searching for the right documents. Realistically the cost of organizing your documents like this is taking a bigger chunk of your profits then you probably realized.
So you want to save a couple bucks AND organize your documents more efficiently? Then digital is the way to go tax pro! Document management solutions are available that will allow your tax business to store documents online, access them whenever you need them, and organize them by client and year. Document management software isn’t free but the cost of a software subscription is significantly less than what you are currently spending to print and file away paper documents.
Stop reading now if you don’t want to learn about one of the simplest and most affordable digital storage solutions on the market. If you are still reading then I highly recommend our namesake software, SeQwens. As tax professionals ourselves we know the problems tax pros face because we face them too. That’s why we created SeQwens. “The simplest solution is often the best,” if you believe Occam’s Razor. SeQwens is a simple digital management solution. Upload documents digitally, organize them by client, create separate files and folders to organize your data in whatever method works best for you, and access these documents from anywhere you have an internet connection.
If you made it to the end of this article then congratulations! As a special reward we are giving you a chance to try SeQwens today! Make a free account and explore all the possibilities SeQwens has to offer your tax business at the link below.
You can also reach out to one of our SeQwens representatives and request a free software demo when you fill out the form below.
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